Do I Need a Visa for a Holiday with My Employer to Europe?

Do I Need a Visa for a Holiday with My Employer to Europe?

Requirements

• Your employer will have to apply for a Schengen Visa for you to bring you to 26 countries in Europe (excluding the UK and Ireland) for a holiday.

• Your employer needs to apply for Schengen visas based on the country where you’ll spend the most time during your trip (not necessarily your port of entry).

• Your employer may only apply for the Schengen visa within six months of the intended travel departure date.

• The processing of your application can take up to two weeks (5 - 10 working days).

Documents

• Application Form (filled and signed)
• You can change the language to English or Bahasa Indonesia.

• Declaration of genuineness of submitted documents

• Passport (copy of the photo page and pages with visas, stamps, etc., required)
• Valid for at least three months after leaving the Schengen area.
• Issued in the last ten years and with at least two free pages.

• Two passport photos according to biometrics requirements below:
• Taken within the last 3 months.
• Size at least 35 x 45 mm.

• Recommended photo studio from the German Consulate:
• FOTOMAX
  G/F Wai Lun Building, 82 Hennessy Road.
• FOTOMAX
  Unit 1012A, 1/F, United Centre, 95 Queensway.

• Proof of residency in Hong Kong
• Hong Kong ID and proof of address in Hong Kong.
• Work permit of the applicant:
• Valid for at least three months after leaving the Schengen area.

• Employer’s documents
• Copy of passports.
• Proof of residency in Hong Kong.
• Signed guarantee letter stating the following:
• All travel expenses incurred by the helper will be undertaken.
• Travel details, including the address of chosen accommodation.
• Reason why the helper has to travel along.
• Bank statements of the last 3 months.
• Employment contract (signed by employer and helper).
• Proof of flight reservation (round trip with the name of the helper/applicant).
• Proof of travel health insurance stating:
• Name of the applicant.
• Coverage of at least € 30,000 for medical expenses and repatriation.
• Valid for the entire Schengen area.
• Valid for the entire duration of stay in the Schengen area.

• Additional documents (optional)
• You may be asked to demonstrate possession of a bank account.
• In the absence of a bank account, you should provide copies of remittances sent home.
• It is advisable to ensure that if you don’t have a bank account, retain and save your remittance receipts (maintain around HKD 6,000).

Application

• Book an appointment at the German Consulate in Hong Kong (online appointment is required).
• Make an Appointment

• Where to apply:
• Consulate General of the Federal Republic of Germany Hong Kong
  21/F United Centre, 95 Queensway, Admiralty
  Hong Kong.

• Fee & Payment:
• Fee: € 80.
• Payment: Cash in HKD only.

• Application: Monday - Friday 08.30 - 11.30.

• Collection: Monday, Wednesday, Fridays 08:30 - 09:00.

• German Consulate Website